Privacy Notice

Dementia Bermuda (“we” or “the Charity”) is committed to protecting your privacy in accordance with the Personal Information
Protection Act 2016 (PIPA) of Bermuda. This Privacy Notice explains how the Charity collects, uses, discloses and protects your
personal information and your rights regarding this information.

1. Information We Collect

We may collect and process the following types of personal information:

  • Contact Information: Name, address, email address, and telephone numbers.
  • Donation Information: Records of donations, including amounts and payment methods.
  • Communication Preferences: Your preferences for receiving updates, newsletters, or event invitations.
  • Interaction Data: Details about your engagement with our events, programs, or online platforms.
  • Special Categories of Data: With your explicit consent, we may collect sensitive information, such as health or dietary
    preferences.

2. How We Collect Information

We collect personal information:

  • Directly from you through donation forms, event registrations, surveys, or correspondence.
  • Automatically via our website (e.g., cookies, IP addresses, and analytics).
  • From third-party service providers who assist with fundraising or event management, where you have given consent.

3. How We Use Your Information

We use your personal information to:

  • Process and acknowledge donations.
  • Communicate with you about our programs, events, and impact.
  • Comply with legal obligations, including financial reporting and fraud prevention.
  • Improve our services and enhance your experience with us.
  • Respond to your inquiries or requests.

4. Legal Basis for Processing

Under PIPA, we process your personal information based on:

  • Your Consent: For activities like sending marketing communications.
  • Performance of a Contract: For managing donations or event participation.
  • Compliance with Legal Obligations: For record-keeping and reporting requirements.
  • Legitimate Interests: To further our charitable mission while respecting your privacy rights.

5. Sharing Your Information with Third Parties

We may share your personal information with the following third parties, only to the extent necessary to fulfill our legitimate purposes:

  • Service Providers: Organizations that provide services on our behalf, such as payment processing, IT support, or marketing
    communications.
  • Regulatory Authorities: To comply with applicable laws, regulations, or court orders.
  • Partner Organizations: With your explicit consent or where required for joint projects, campaigns, or events.
  • All third parties are contractually obligated to protect your personal information and use it only for the purposes for which it was shared. We do not sell or rent your personal information to any third parties.

6. Retention of Information

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, or resolve disputes.

7. Your Rights

Under PIPA, you have the right to:

  • Access Your Information: Request a copy of the personal information we hold about you.
  • Correct Your Information: Update or amend inaccurate or incomplete information.
  • Withdraw Consent: Revoke your consent for specific processing activities.
  • Object to Processing: Restrict or stop the processing of your information in certain circumstances.
  • Request Deletion: Ask us to delete your information, subject to legal or operational requirements.

8. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, loss, or misuse.

9. Cookies and Website Usage

Our website uses cookies to improve your browsing experience. You can manage your cookie preferences through your browser settings.

10. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. The latest version will always be available on our website and significant changes will be communicated directly to you.

11. Contact Us

If you have questions, concerns, or wish to exercise your rights, please contact Laura.west-burt@dementia.bermuda.bm

This Privacy Notice reflects our ongoing commitment to transparency and compliance with Bermuda’s PIPA regulations.

Registered Charity #929.
January, 2025.